/ep_edm/en/contect_560.html SHINI PLASTICS TECHNOLOGIES, INC.

Press Release

2011 Quarter 4 Issue 9

Shini Braces for OA Roll-out Throughout the Group

Share to:

 

Overview: Office Automation system makes its go-live throughout Shini group in all branches.

In March 30th, 2009, President Kenny Wu announced the slogan There is no depression but struggle in Shini” at the SAP Launching Ceremony, which marks Shini will plan to import SAP into corporations centering on Shini Donguan and also shows that Shini has taken the first step on the modern management wit the help of Information Technology. Following Shini welcomes another development towards corporate revolution: Aki Wu taking the leading role along with Corporate Technology Center to make OA (Office Automation) system available in Shini. Mr Aki promotes the management idea that OA system will be able to connect production with business, elevating efficiency of office management then ultimately improve reaction capacity of Shini to market dynamics. Department of Information Application has paid much consideration on selecting OA systems and suppliers. After several rounds of prudent comparisons, we chose OA system, which based on SAP ECC+IBM Lotus and has been widely used by many renowned international companies. The OA system has not made its debut until we processed many jobs ranging from evaluation of President, discussion on board to user’s test and confirmation in the past two years. Hereby we are greatly grateful for the team and staff because their efforts are of vitally significant to our achievements at present.

 

What the functions of OA system? And why do we spend so many resources regarding finances and human labors to make it go-live? Below we are going to introduce what OA actually works in the organization from many aspects like leadership, workflow management, objectives and projects management, coordination environment, informatization, culture development, corporation transition and corporate internal competition.

 

 

 

Leadership Official Handling

An instant access to a great amount of information is available thanks to SAP go-live. Since it is far from realistic to analyze and obtain some valuable data from numerous resources, OA system appears to be significant for a smooth information transmit, which also allows supervisors to review documents firsthand, read the latest reports and make decisions according to a variety of information.

 


OA system is generally considered the last thing of operation because it hardly makes profits directly. However, it is not unusual that we many managers know nothing about corporate business even if other systems have been equipped with the PC. Therefore, holding a conference becomes the only resort to get a command of company dynamics for leadership management. Although conferences help supervisors to know what happened in the corporation, they are time consuming and sometimes ineffective in handling with office affairs at the cost of resources waste. In the context, the best solution is OA system, which is capable of integrating official business, public message and operational managements. The most important trait of OA system is it could replace the previous Passive” obtaining information with an Active” mode, replacing Hasty” work mode with a Rule-out” mode. In this way, a mass of data can be easily processed and accessible via OA system so that work efficiency can be highly improved.

 


Workflow Management

Shini group is under a fast growing and that is why we set up many workflow standards inside corporation to optimize corporate management. Whether a company works normally and efficiently depends a lot on business development and that is the very reason why a company with excellent management must establish their own characteristic business workflow to carry out operations in a smooth order. So we choose OA system as a means to execute what we want to achieve. In simple words, OA system realizes the operation in which information can be transmitted and handled among a group of individuals. It resolves the problem of transmitting documents among participants based on a sort of defined rule and automatically implementing multiple tasks at one time.

 


By taking advantage of OA system built-in Stream Engine, we define, optimize and reproduce many modules in line with the internal corporate requirements. Not just official paper but purchasing, funds application and online reimburse are turn out to be available, that saves time and recourse in a great amount and free staff out of sophisticated affairs such as verifying and checking. Also superiors can monitor the real-time state of workflow and discover something is probably going wrong in the company.

 


Objective and Project Management

Objective management is long process in which modern company firstly divide various administrations into ones of primary and secondary, controllable and effective based on corporate strategies, then employees will be motivated to carry out these objectives with all-man involvement and cooperation. CPI module in OA system offers great convenience for personnel or department to submit working conditions periodically and all performances and reports would be assessed for future checking and summarizing.

 


We sometimes face the problem of how to make a effective exchange and coordination among departments and sporadic teams because project teams need to exchange their thoughts and arrange tasks for next stage and managers encounter obstacles relating to trans-department and trans-region. In the case, OA system helps to coordinate these communications therefore progress and operation can be monitored at all times. Below are items concerning coordination:
Project profile: to know background, overview of project;
Missions and division: to know progress of every stage to divide works;
Real-time development: to know what is going on to take different measures.

 


Electronic Coordination Environment

Communication is an indispensable part in routines due to the multiple departments and personnel within the group and interchange among trans-regions. We have to deal with many difficulties of conducting a smooth communication despite the misinformation now and then. Thanks to Internet Official business, these communications among multiple sections and persons gets promoted and working efficiency can be improved with the help of electronic means like email, BBS, online chatting and online meeting. In addition, OA system plays a important role in integrating conference inform, minutes of meeting, reports and materials, which saves time greatly in gathering staff and optimizes exchanges. Costs of calling, facsimile and business trip would be reduced by integrating non-local branches into OA system.

 


Promoting Informationalization

OA system bears its unique advantages on information publish, file management and workflow management. Corporation thus can employ these traits to develop software and enhance informationlization such as contract management in which the simple process of registering and printing has been extended the one that approval, categorize and archiving. Through this way of data collecting, a variety of information and knowledge is convenient to be stored effectively and uniformly.

 

File management is formed within corporate department operations. We place files in accordance with national standard GB/T11822-89 and GB9705-88 to set category and archive. The management allows users to modify categories based on practice and add user-defined massages. Another management is ISO9000, which realizes the records of quality manual, formula file and other data generating in the course of carrying out files. These files would be categorized and stored according to classifying.

 


Promoting Cultural Construction

To get an overview toward company is fulfilled through reviewing OA system. Staff can learn recent big events, corporate strategies, staff suggestions and regulations and magazines so that they are aware of dynamics of company. Also OA system is of instrument in allowing employees to be involved in company management via module of staff idea box. Not only does this module help staff communicate but makes suggestions of employees going straight to management level to better solve problems. In a word, OA system plays an imperative role in promoting the staff enthusiasm to get into management.

 


Accelerating Corporate Transition to Knowledge Enterprise

The combination of OA system and elearning comes up with a sharing mechanism of knowledge. By managing knowledge via OA system, corporation is able to develop and update current information and makes these useful resources widespread within organization timely. This mechanism enables employees to learn how to adopt the most suitable actions during daily operation and helps them avoid errors. File management has been distributed through employees or conveyed into every department with the increasingly growing number of videos, theories and techniques. All resources can be shared without limits or permissions can be set. Nearly every piece of knowledge in elearning is available to bring into OA system to conduct the uniform training, which is very flexible free of times and places.

 



Promoting Competition

Information transparency in OA system can promote the healthy competition inside company. Through OA system, working accomplishments and results can be clearly and multi-dimensionally reflected under the vision of every staff therefore some will be encouraged to achieve a much more outstanding accomplishment to compete for further promotions.

 


In brief, applications of OA system are far from limited in company operations. That is because OA system is established based on people-oriented. Only by coordinating human resources and organizations can OA system be fully implemented, and information management is the basic tool to accelerate this process. We are aware that there are two aspects waiting us to tackle to optimize OA system application. One is that much importance need to be attached to the strategy and approach of promotion; another is to make the functions provided by software coexist well with corporate management mode. Now we are one step closer to the comprehensive go-live of OA system and there is still a long way to go to achieve a successful application.